Planning
- Choose the audience and one useful outcome the cohort can own.
- Set cohort size, individual or team showcase, location and delivery format.
- Confirm the selected programme is commercially and operationally ready.
Tools and access
- Approve the assistant and no more than two additional participant-operated tools for a short programme.
- Test licences, logins, browser/network permissions and downloads on the actual participant setup.
- Prepare safe inputs and a synthetic fallback; do not improvise with confidential work.
Room and inclusion
- Confirm display, audio, power, internet, breakout space and accessibility accommodations.
- Set recording and management-invitation expectations before the showcase.
- Reserve ten minutes plus two minutes per presenting unit and do not silently convert individual presenters into teams.
Handover
- Agree who receives approved artifacts, completion and evaluation records.
- Name the owner of the first 30-day review; follow-up support is separate unless explicitly included.
- Record limitations, dependencies and the next approved experiment.